Spare Parts Coordinator

Position Summary

Reporting to the Maintenance Director, the Spare Parts Coordinator is responsible for ensuring the availability of parts required for maintenance operations while maintaining optimal inventory levels.

The successful candidate will work closely with maintenance, production, and purchasing teams, as well as suppliers, to reduce maintenance response times and minimize production downtime caused by parts availability issues.

Schedule : Monday to Friday, 6:30 a.m. to 3:00 p.m.

Key Responsibilities

Spare Parts and Inventory Management

• Manage the inventory of mechanical, electrical, hydraulic, pneumatic, and electromechanical spare parts.
• Maintain minimum/maximum inventory levels, reorder points, and safety stock, particularly for critical parts.
• Identify critical spare parts that could affect safety, equipment availability, and production continuity.
• Conduct cycle counts and participate in the annual physical inventory to ensure inventory accuracy.
• Analyze inventory consumption, turnover, and value to optimize stock levels and reduce costs.
• Identify obsolete, excess, or slow-moving parts and recommend appropriate solutions.

Interal CMMS Management

• Use Interal CMMS to process parts receipts, issues, adjustments, and inventory movements.
• Create, classify, and maintain accurate spare parts records, including descriptions, part numbers, manufacturers, suppliers, storage locations, units of measure, costs, and stock levels.
• Ensure the accuracy and integrity of spare parts data in Interal.
• Maintain a structured database that allows for quick and efficient parts identification and retrieval.
• Collaborate with the maintenance team to ensure parts are available for work orders and scheduled maintenance activities.

Procurement and Supplier Management

• Place orders with suppliers and monitor pricing, quantities, lead times, and delivery dates.
• Follow up with suppliers as needed to prevent delays that could affect maintenance activities or production.
• Receive incoming parts and verify that they meet purchase order requirements and technical specifications.

Storeroom Management and Continuous Improvement

• Organize, sort, identify, and label spare parts to maximize space utilization and facilitate easy retrieval.
• Maintain a clear, logical, and efficient storage location system.
• Keep the storeroom clean, safe, and compliant with company standards.
• Follow applicable health, safety, and environmental requirements for the storage and handling of spare parts.

Qualifications and Requirements

• Diploma of Vocational Studies (DVS/DEP) in Electromechanics, Industrial Mechanics, Electricity, Maintenance, or an equivalent combination of education and relevant experience.
• Experience managing spare parts in a manufacturing or industrial environment.
• Good knowledge of mechanical, electrical, hydraulic, pneumatic, and electromechanical components.
• Experience with a Computerized Maintenance Management System (CMMS); knowledge of Interal is a significant asset.
• Good understanding of inventory management principles, including minimum/maximum stock levels, reorder points, safety stock, inventory turnover, cycle counts, and critical spare parts management.
• Excellent organizational skills, attention to detail, and commitment to accuracy.
• Strong communication and interpersonal skills, with the ability to collaborate effectively with maintenance, production, and purchasing teams, as well as suppliers.

All applications will be treated confidentially. Please note that only candidates selected for further consideration will be contacted.

ETALEX is committed to providing equal employment opportunities. All qualified applicants are encouraged to apply.